英語會議腳本 Script of Meeting
A Sample Script for Meeting in English
On “Membership” for “Visitors-Friendly Biking Cities Event”
Opening the meeting
Good evening, ladies and gentlemen. I am today's chairman, WL from personnel office. Since the two thirds of people are all here. Now I declare the meeting open.
Reading the Minutes (Notes) of the Last Meeting
Has everyone received a copy of agenda? The first part on the agenda is the minutes of the previous meeting. First let's go over the report from the last meeting, which was held on May 21th 2010(date). I will read the minutes for you.
meeting-minutesTopic/ Discussion(subject)/ Action(Executions)/ Person Responsible
1. / the keynotes for deciding membership/ Major decisions on providing membership options for this event are taken by preparatory committee at previous meeting.
2./ Promoting and Applying Channels(宣傳與註冊方式)/ Besides announcing membership options at the official website, online application function and Individual Membership Application Form should be added into our official website. The IT department should be in charge of the task.
Dealing with Recent Developments
Joyce( works in IT department), can you tell us how the online appling project is progressing?
Joyce:Our staff already started to create the official website and to facilate the registration procedure and membership applying procedure right after the previous meeting.
Joyce, thank you for your progress report. Does anyone have any comment on this? (N0)
Can we take the minutes as read? (Yes/ No)
Ok, thanks you.
Moving ForwardSo, if there is nothing else we need to discuss, let's move on to today's agenda.
Introducing the Agenda
Have you all received a copy of the agenda? There are three items on the agenda.
The first item to cover is about deciding what types of membership for our "Vistors-Friendly Biking Cities Event." Before my introduciton of the first topic, I would like to thank our colleges of personnel office. They have listed 3 options for us. Now please refer to the appendix I. There are 3 types of membership.
Apply Monthly Membership - US$15 NT$500 ·
The first on is Monthly Membership. The main idea of applying monthly membership is based on cost factors. Since we have a lot of expats carrying their bikes from different cities, most of them will choose to cycle around the whole island. An island round trip takes at least 10 days to 2 weeks, so providing monthly membership will be a good deal for both cyclists and local business. We can organize different department to work together and issue the monthly discount card in advance. Cyclists can choose to become a Member and enjoy discounted accommodation at 1200 VIP Hostels and vaired discount transportation coupons. This will definately boost local economy. By doing so, we make a profit inderectly from local accomodation business and gain international reputation at the same time.
Apply Annual Membership - $99 ·NT$3000
The second option is Annual Membership. Since the preparatory committee already decided to provide this option for attendees, and the whole organization will all act together to get this job done. We can provide the best discount set (package) for those who attend this sport event in this year, so we shouldn't waste these sources. These efforts should continute yearly instead of monthly efforts. By doing so, those who receiving annual membership will always remind the happy memory and big discount at Taiwan and drive them to visit Taiwan again.
By the way, applying annual membership will benifit our office and local residents the most.
Apply Lifetime Membership - $299 NT$9000
The last one is lifetime membership. Now since we already dicide to provide membership options for those who join this event in Aug this year. We could provide them our best offer-Lifetime Membership. This promoting strategy is to create a distinctive feeling, so the attendees can enjoy those discount wheneven they come to Taiwan and feel they are part of nationals.
Those are the basic introduction about the 3 options. The further informatin such as cost and material please refer to the appendix I.
(chairman) Does anyone have any thoughts about this issue? Eric, who is working for marketing department, know somehting about marketing issue. I would like to give the floor to Eric.
(Eric) Those membership offers are excellent. Frankly speaking, we want people to apply our membership. Since our target market is foreign cyclists, facilitating safe and efficient bicycle travel is our main task. That would make our offer looked impressive in market.
(chairman) Thank for your opinion, who would like to comment further? We haven't heard from (Jill 品璇) , and she is a senior staff in Program Management Department and Preparatory Committee member. What are your view on this, Jill (品璇)?
(Jill 品璇/ Program Management Department) Because our goal for hosting the sports evnt is to boost local economic growth, I propose that those membership rewards must be supported by Central Government in oder to get fully support from other government agencies.
(Chairman) You've made an excellent point. Let our membership rewards be supported by Central Government and bring whole government agencies working together. Would anyone like to second this motion?
(Whole/ Ocean) I am second to Jill 品璇.
(Chairman) With everyone's approval, getting Central Government Supporting Letter would be a condition in menbership offering.
(柏豪 & 蕙芬 are chatting)
(chairman) I should call you to order. We can't speack all at once. Anyone wants to address your remark, please raise your hand.
(柏豪\ raising his hand) Could I jsut make a point about the task of Government Supporting Letter?
(Chairman) This isn't relevant to our discussion right now, and it suppose to be scheduled to next topic. Could we please stick to the first subject? Who would like to comment further?
(Charrman) Since we spent a lot of time and had a heated discussion on this matter. Could we take a vote on it? Everyone has 2 votes.
Who is in favor of monthly membership? (Counting the votes) OK. There are X people.
Who is in favor of annual membership? OK. There are X people.
Who is in favor of lifetime membership? OK. There are X people.
In the event of a tie, I would like to remind you that I have the casting vote (決定票). I vote for monthly membership and anual membership. It seems that we reach a consensus. The menbership for our sports event are X and Y membership.
Has anyone anything further they want to add before we move on to the next subject?
(Chairman) Now let use move on th subject 2 on the agenda, the content of Government Supporting Letter for our cycling event.
In order to draw government agencies' attention and get all of their efferts, we need the Letter for our cycling event. The Tourism Bureau will give us a detail report on this. 秀婷 is the head of Tourism Bueara. I wouldl like to give the floor to 秀婷.
(秀婷) Because our staff didn't finish the draft of the letter on time, I would like to propose that we defer this matter until we have more information at our disposal.
(Chairman) Who would like to second the motion?
(Whole 劭純) I am second to 秀婷.
(Chairman) Our discussion on the issue will have to wait until next meeting.
(劭純) Excuse me. Ms. Chairperson. May I say something please?
(Chairman) I would like to give the floor to 劭純.
(劭純) In order to speed up our further discussion, I propose to form a task force, made up of people from Tourism Bureau, marketing, finance and general affairs to preview this problem (regard the content of supporting letter) first.
(Chairman) Would anyone like to second the motion?
(whole\ Ocean) I am second to 劭純.
(Chairman) OK thank you. Now I would like to move on the last subject on our agenda. It is to decide our promoting Membership Rewards program. The content of the membership reward is very important and it will affect our applying figure. In the other words, it related to our income and profit. We got online applying system, but we still need realistic content to balance our budget balance. Does anyone have any thoughts about this issue?
(No one respond)
(chairman ) Since we run out of time, further discussion on this matter will have to wait until next meeting. Is there any other business?
(Chairman) Before we close, let me just summarize the main points. First, both monthly membership and anunal membership would be provided. Second, the Central Government Supporting Letter is important for membership reward and this task should carry by special task force. Finally, the content of membership reward should discuss in next meeting.
Right, it looks as though we've covered the main items. Is there Any Other Business?
Suggesting and Agreeing on Time, Date and Place for the Next Meeting
Yes, Mr. Ocean(四海 raising hand)
(Ocean)Can we fix the next meeting, please?
So, the next meeting will be on May 28th 2010.
Thanking Participants for Attending
Thanks for your participation.
Closing the MeetingI declare the meeting closed.
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